H.P. ELEMENTARY EDUCATION CODEChapter_7_2012_INSPECTION by VIJAY KUMAR HEER
CHAPTER
VII
Inspection of Schools
7.1
Inspection of Elementary schools
1)
The
Director of Elementary Education shall be responsible for the supervision
and inspection of all schools in the State.
2) For the purpose
of sub-rule (1), the Director may assign all or any of the functions relating to the supervision
and inspection to such officer
subordinate to him, and as may be authorized by him in this behalf.
3)
Every officer, authorized
by the Director of Elementary Education under sub-
rule (2), shall discharge his/her duties
of supervision and inspection under the direction, control and supervision of the Director of Elementary
Education.
4) The Director
of Elementary Education may also form
a team/panel of persons
with special knowledge and experience
of different subjects taught in schools
to carry out inspections of the
schools.
5) The Director of Elementary Education may also carry out surprise
inspections through any officer authorized by him in this behalf.
6) The
president of the panchayat and members of the concerned ward will
inspect the Elementary schools
in their respective
jurisdiction so that
the presence of teachers
and non-teaching staff in the school could be ensured.
It has been made obligatory to keep an inspection book in each school in which
the presidents and members of the panchayats can record their observations. The presidents and the
members will also send their observations to Dy-
Directors Elementary Education. These observations will also be placed before the Education Committee of the panchayat. The Dy-Directors Elementary Education will offer their views on these observations within one month.
7)
Every inspecting officer,
other than the Director
of Elementary Education, inspecting a school
shall,within
15
days
from the completion of the inspection, submit a report to the next higher authority with a copy to the
concerned school and the Director of Elementary Education for such further
necessary action and compliance, as might be deemed fit in the matter.
8)
When
the Director of Elementary Education
himself makes the inspection,
he shall send a copy of the inspection note to the Head of the concerned school
with a copy to the Deputy Director
Elementary Education of the concerned
district for necessary action and compliance.
7.2
Annual surprise inspection/targets
The annual
calendar and targets
for annual inspection and surprise inspection of the subordinate offices and government Elementary schools drawn up by the Directorate of Elementary Education are
at Annexure I (a, b, c & d).
The annual
inspection of office of the Dy-Directors
Elementary Education will be
conducted by the officers of the
Directorate as per dates mentioned against each district in the calendar at
Annexure-II.
All the Dy-Directors Elementary Education in Himachal Pradesh and District Education Officer, Lahaul at
Keylong, Himachal Pradesh should therefore, remain present in the office and also to keep the Inspection Proforma duly completed in all respects on the day of inspection.
Proforma for inspection of government Elementary
schools is at Annexure-III.
The Dy-Directors Elementary
Education
and Block Elementary
Education Officers will also draw up annual
inspection calendar
as per inspection target
fixed in Annexure-I.
7.3 Advance notice of inspection to be given to schools
Except in the
case of surprise visits, intimation
of the proposal to carry out the inspection of a school shall be given
preferably, one month in advance to the head of the school.
1) Every inspection shall be as objective as possible and shall be aimed at
bringing out an improvement
in the standards of teaching in the school.
2) While
making the inspection, the following items
should
be
critically
examined, viz.
1 Academic work, i.e. actual teaching and its different
aspects including teacher
diary.
2 Library
and its utility
to students and teachers.
3 Games and sports and their organizations.
4 Co-curricular activities.
5 The overall
environment and interpersonal relations of the teachers among themselves, with the parents of the students and the community
in general.
6 Administration and organization of the school.
7 Accounts of the school and their maintenance.
8 The school plan and physical needs of
the school.
9 Discipline and punctuality in the
school.
10 Adherence to the rules and instructions by the school.
11 National integration/emotional education/value
education
and
other
items as incorporated in the inspection programme.
12 Calendar of activities.
13 Celebration of annual function.
3)
The inspecting officer shall go to each class and watch
the teaching in at least two classes of each teacher and shall
specifically note the good and bad
points observed.
4)
All the inspecting officers shall ensure
that follow up action on report is taken
promptly.
7.4
Guidelines for Inspecting
Officers
The supervision or inspection
shall;
1)
aim
at providing academic guidance to teachers
and help the institution in the
promotion of a higher standard of
education;
2) not aim at fault finding of the teachers and their work, but for providing concrete suggestions for the improvement of teaching, class work, home work and its correction;
3)
help
the institution in organization of co-curricular programmes in a manner conducive to the all round development of the students and help in the co- curricular development of the school.
The supervision and inspecting
officers shall;
1) formulate a definite
plan for supervising the subjects and classes
of each teacher.
2)
focus
attention on the teaching-learning situation and not on the teacher as a
person.
3)
emphasize the professional growth of the teacher by developing his/her
powers of self direction.
4) give the teachers requisite freedom to try out new experiments, methods and innovations in the process
of teaching.
5) help the teachers to understand the
role of the school, and the objectives to be achieved through the
teaching-learning process in the school.
7.5
Inspection report
The proforma of inspection report to be filled in the prescribed format is given at
Annexure-III.
Annexure-I
(Reference Para 9.2) Annual Surprise
Inspection/Targets for Inspection
Proposed
Inspection Schedule in Elementary Education Department
(Annual Inspection with prior notice)
Center Head Teacher (2097
No.) will inspect 100% schools within their centers in each quarter
4 Schools on
an average.
|
Block
Elementary Education Officers
(124): will inspect 100%
Primary Schools under their respective
jurisdiction. The inspection schedule will be divided
proportionally in each quarter
keeping in view the vacation schedule
|
90 to 100 schools
per
BEEO
(i.e.10514/124) on an
average
|
|
Headmaster(High
Schools 845 approx.) All the
Middle
Schools
under their respective control at least twice in a year.
|
4 Schools on
an
average
|
|
Deputy
Directors of Elementary Education (District):
a) Will inspect 100% Block Elementary Education Offices.
b) At least 40% Middle schools and
c) 10% Primary schools within
their jurisdiction annually. The inspection schedule will be divided proportionally in each quarter keeping in view
the vacation schedule. They will try to cover
maximum schools and repeated visits to same schools should
be avoided.
|
124 Block
offices
and
80 to 90 schools on an average
|
Annual inspections by
Directorate Level Officers
|
Director of Elementary
Education
|
|
2 Dy.DEEEs Offices
|
|
10 BEEO’s
offices
|
||
|
10 Middle Schools
|
||
|
20 Primary Schools
|
||
|
Addl. Director (Admn)
|
One
|
4 Dy.DEE
Offices
|
|
30 BEEO’s
Offices
|
||
|
50 Middle Schools
|
||
|
100 Primary Schools
|
||
|
Joint Director Elementary
Education
|
One
|
6 Dy.DEE
Offices
|
|
30 BEEO’s
Offices
|
||
|
50 Middle Schools
|
||
|
100 Primary Schools
|
||
|
Deputy Director Elementary Education
|
Five
|
20 BEEO’s Offices each
|
|
50 Middle
Schools each
|
||
|
100 Primary Schools
each
|
||
|
Asstt. Director Elementary Education
|
Six
|
50 Middle
Schools each
|
|
100 Primary Schools
each
|
Joint Controller(F&A)/Asstt. Controller(F&A) may be associated
with the inspection teams
from the Directorate to inspect Deputy
Director offices and BEEO offices. Inspections teams
from Directorate
will conduct annual inspections of:
1. All the 12 district level Deputy
Director of Elementary Education offices.
2. At least 80 to 90% of Block Elementary Education Offices.
3. At least 50 to 60% Middle Schools and
4. At least 40% Primary Schools.
Surprise
Inspections
In
addition to regular annual inspections
the surprise inspections will be
conducted in the following manner:
1. Director, Addl. Director and other Directorate level officers
will conduct surprise
inspection of any of the subordinate offices and middle/ primary schools
as per the directions of the
Director Elementary Education.
2. Deputy Directors at District
level will visit the Block Elementary
Education
offices, Middle / primary schools within their districts from time to time (at least
20% offices/ schools to be covered
annually).
Headmaster High Schools/ BEEOS and CHTs will pay surprise visits
to schools under their respective
jurisdiction (at least 30% schools to be covered annually).
Submission Inspection Reports
Every inspecting
officer other than the Director of
Elementary
Education, inspecting a school/office shall within 15 days submit a report
on the prescribed “School Inspection
Proforma” to the next higher authority with a copy to the concerned school. When the Director of Elementary Education himself makes an inspection, he shall send a copy of
the inspection note to the
head of the school/ office with a copy to the concerned Deputy Director Elementary Education of the concerned district for necessary action
and compliance.
1)
CHTs will submit inspection reports to the concerned
BEEOs within 10 days of
the inspection.
2) BEEOs will
submit the
information regarding inspections by CHTs in consolidated form to the concerned
Deputy Director of Elementary Education along with the action taken report with a copy to the Directorate of Elementary Education.
3) BEEOs willl submit inspection
report in r/o schools inspected by them to the concerned Dy. DEE within 10 days, who will compile the information in r/o all
BEEOs and submit the same to the
Directorate quarterly on the
prescribed proforma.
4)
Headmasters will submit inspection reports in respect of middle schools inspected by them to the concerned Dy.DEE.
5) Dy. DEEs
will send the
inspection reports
in r/o BEEO’s
offices to the Directorate. In respect of schools inspected by them a consolidated report will be sent to the directorate quarterly. They
will also submit a quarterly consolidated report of middle schools
inspected by the concerned Headmasters.
6)
Action Taken Reports
will be submitted to the
higher offices with consolidated
reports by all the inspecting officers.
Inspection Calendar
|
Sr
No
|
Name of office
District
Elementary Education Office
|
Date of annual
inspection
|
|
1.
|
Kinnaur
|
June 1st week
|
|
2.
|
Spiti at Kaza
|
June 1st week
|
|
3.
|
Shimla
|
June, 2nd week
|
|
4.
|
Kullu
|
June, 3rd week
|
|
5.
|
Lahaul at Keylong
|
June, 3rd week
|
|
6.
|
Kangra
|
July, 1st week
|
|
7.
|
Chamba
|
July, 1st week
|
|
8.
|
Bilaspur
|
July, 2nd week
|
|
9.
|
Mandi
|
July, 2nd week
|
|
10.
|
Hamirpur
|
August, 1st week
|
|
11.
|
Una
|
August, 1st week
|
|
12.
|
Solan
|
September, 1st week
|
|
13.
|
Sirmaur
|
September, 2nd week
|
SCHOOL
INSPECTION PROFORMA
1.Name of School Centre/Complex
2. Name of Block Tehsil Distt.
3. Name and Designation of inspecting officer
4. Date of inspection
5. Name of Incharge of school
6. Date on which the school was last inspected
a) Who inspected the school
last
b) Compliance of earlier Inspection Report
and
steps
taken to implement
1. Staff Position (sanctioned posts/existing
posts) No.
Middle Schools
|
Posts
|
Sanctioned
|
Filled
|
Vacant
|
Present
|
On
authorized Leave
|
Absent if any
|
Remarks
|
|
TGT(A)
|
|
|
|
|
|
|
|
|
TGT(Sc.)
|
|
|
|
|
|
|
|
|
OT
|
|
|
|
|
|
|
|
|
LT
|
|
|
|
|
|
|
|
|
DM
|
|
|
|
|
|
|
|
|
PET
|
|
|
|
|
|
|
|
|
Others
|
|
|
|
|
|
|
|
|
Peon
|
|
|
|
|
|
|
|
|
8.
Details of staff
|
S.No
|
Name &
Desig.
Of Teacher
|
Educatio
nal qualifica tion
|
Professional
qualification
|
Date of
1st apptt.
|
Date since
working in the
present school
|
Date of
appoint ment in the present
post
|
Regular/
Contract
/PAT/ GVU/
Other
|
Remarks
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9. Attendance
1.
Has the attendance register been filled/maintained according
to rules
2.Whether casual leave
register is maintained
upto date as per rules
|
S.No
.
|
Name
|
Post
|
Period since absent.
|
Remarks
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
a) Details of
absent officials
|
|
|
|
|
|
|
|
|
|
|
10. Attendance of students
|
Class
|
Total number
|
On leave
|
Absent
|
Present
|
|
I
|
|
|
|
|
|
II
|
|
|
|
|
|
III
|
|
|
|
|
|
IV
|
|
|
|
|
|
V
|
|
|
|
|
|
VI
|
|
|
|
|
|
VII
|
|
|
|
|
|
VIII
|
|
|
|
|
|
TOTAL
|
|
|
|
|
11. Details of students who left the school during current academic session
|
S. No.
|
Name of student
|
Date of admission
|
Date
on which name struck off/ withdrawal
|
Reason
for leaving the school by the students and efforts made to bring them
back to school
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12. Annual result of previous
Three Years of class 1ST TO
8TH of the school
|
|
Year-I
|
Year-II
|
Year-III
|
||||||
|
|
|
|
|
||||||
|
Class
|
Total
|
Pass
|
%age
|
Total
|
Pass
|
%age
|
Total
|
Pass
|
%age
|
|
I
|
|
|
|
|
|
|
|
|
|
|
II
|
|
|
|
|
|
|
|
|
|
|
III
|
|
|
|
|
|
|
|
|
|
|
IV
|
|
|
|
|
|
|
|
|
|
|
V
|
|
|
|
|
|
|
|
|
|
|
VI
|
|
|
|
|
|
|
|
|
|
|
VII
|
|
|
|
|
|
|
|
|
|
|
VIII
|
|
|
|
|
|
|
|
|
|
13. Building Details
a) Is the school housed in
government building or in hired building
b) Description of school building
|
No. of
rooms
|
Kuchha
or Pucca
|
Date of
construction and year
|
Whether building
has been
handed over to Education Deptt.
|
Whether
boundary wall
exists on all the four sides of the school or not
|
Repairs
required if any
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
13.(A) Details
of white wash/repairs carried
out in the building
I
a.
Date of white wash last carried out in the building
b. Expenditure
c. Executing
office/agency
II
a.
Nature of repair
b. Date of
repair c. Number of days devoted in repair d. Expenditure
e. Executing
office/agency
13.(B) Sitting
arrangements for teachers/students in
the school
1. Is the staff
room available in the school
? Yes/No
2.
Number of Class rooms
3.
Number of chairs and tables in the
school
4.
Number of almirahs/trunks/boxes in
the school
5.
Number of blackboards/wall boards in
the school
b) Sitting
arrangements for children
1. Are tat patti/carpet
patti/desk benches
available
in adequate numbers in the school ? Yes/No
14. Drinking water/electricity/toilet
facility
a)
Is the facility of drinking water
available in the school? Yes/No b) Is the electricity facility
available in the school? Yes/No c) Is the toilet facility
available in the school? Yes/No
15. Details of funds
|
S.
No.
|
Name of
fund
|
Total deposit on
date
|
Amount
deposited in bank/post office
|
Cash-in-
hand
|
Remarks
|
|
1.
|
|
|
|
|
|
|
2.
|
|
|
|
|
|
|
3.
|
|
|
|
|
|
|
4.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16. Inspection report in respect of following documents in the
school a) Admission and withdrawal register b) School stock register/assets register
c)
Library register
d) Other registers
17. Guardian-Teacher interaction
a) Has the
guardian-teacher council been constituted? Yes/No
b) Has the mother-teacher council been constituted? Yes/No c) Has the village education committee been constituted? Yes/No
d) Has building fund committee been constituted? Yes/No
18. Utilization
of material distributed under Centrally
Sponsored Scheme
|
S.
No.
|
Name
of article
|
Quantity
received
|
Date of
receipt
|
Stock Entry
|
Date of
distribution
|
To whom
distributed
|
|
1.
|
|
|
|
|
|
|
|
2.
|
|
|
|
|
|
|
|
3.
|
|
|
|
|
|
|
|
4.
|
|
|
|
|
|
|
19. Implementation of
mid-day-meal scheme
i) Has the proper record/register been maintained
?
ii) Quality of mid-day-meal being provided to students
iii) Remarks
other details
20. Working of the School i) Morning Assembly
a. Period
b. Exhibition of various articles
c. Name of teacher speaking
on value education
d. Entry/departure of students in the morning sabha
ii) Uniform/dress of students
a. Number
of students without uniforms b. Cleanliness of dress c. General get up/looks of children
iii) Health of
children relating to
a.
General health
b. Cleanliness
of teeth/protection of teeth
c. Cutting of nails etc.
|
|||||||||||||||||||||||||||||||||||||||||||||
v) Checking of exercise notebooks by Teachers/Center Head Teacher
|
S
. N o
|
Name of
teacher
|
Total no.
of
exercise note books sample checked by the inspector
|
Class/
Subjec t
|
Detail of
notebooks checked and corrected by teacher
|
Periodicity of
checking
|
Remark
|
|
|
Daily
|
Weekly
|
|
|||||
|
1
.
|
|
|
|
|
|
|
|
|
2
.
|
|
|
|
|
|
|
|
|
3
.
|
|
|
|
|
|
|
|
|
4
.
|
|
|
|
|
|
|
|
|
5
.
|
|
|
|
|
|
|
|
21. Is the library facility
available in the school? Yes/No
If yes,:
i) Total number
of books in the library
ii) Number of books issued to the students during the month
22. Is the playground facility available
in the school? Yes/No
If yes,
i) Area of the
ground
ii) Situation of the ground
23. Is any sports related
material available in the school? Yes/No
i) If yes, then give details of available sports material.
ii) Whether participated in sports competition/tournament etc.
Yes/No
If
yes, upto what level iii) Number
of students who took part in sports competition
iv) Achievements v) Expenditure vi) Office/Organization from which
funds were arranged
24. Details of co-curricular
activities
i) Do the students take part in co-curricular activities regularly? Yes/No
ii)Type of
co-curricular activities being taken
up in the school
iii) Time of taking up such activities
in the week
25. Details of disabled children in the school, if any.
i)Number of disabled children in the school
Detailed account
|
S. No.
|
Name
of student
|
Nature/type of
disability
|
|
1.
|
|
|
|
2.
|
|
|
|
3.
|
|
|
ii) Steps taken by the teachers to educate
the disabled child.
iii)
Type of encouragement/inspiration is being
provided to the disabled children
in the school.
iv)Total amount/type
of
assistance
being
provided
by
the
department and other organization.
v. Details of utilization of grants by the school.
26. Details of teachers who received in-service teacher-training during last 3
years
|
S.
No.
|
Name
& Desig. of teacher
|
Date and
period of training received
|
|
1.
|
|
|
|
2.
|
|
|
|
3.
|
|
|
|
|
|
|
27. Was comprehensive “Adhigam” Learning material available in school? Yes/No
If yes, give details
28. What extra material is required to bring efficiency in teaching?
29. Has the radio-cum-cassette
player been provided in the
school Yes/No
If yes, the time prescribed
to use RCCP.
30. Kindly indicate
those special new activities which have been introduced in the
school?
31. Do the teachers take special classes of weak students?32. Report of interaction with the teachers and an account of teachers problems?
33. Has the Pradhan,
Gram
Panchayat
or
President
of
Block
Development
Committee/President of Zila
Parishad ever visited/inspected the school?34. Personal contact
established by the Inspector with the Panchayat Pradhan and an
account of their reaction on departmental activities.35. What additional facilities are required
to raise the education standard
of the school (observations of
the Inspector)?36. Any special suggestion/observation or report of the inspecting officer
Signature of Inspecting Officer
Note: If the space provided
for report is inadequate, please use separate sheets.
Comments
Post a Comment