H.P. ELEMENTARY EDUCATION CODEChapter_3_2012_INTERNAL ADMINISTRATIONby VIJAY KUMAR HEER

CHAPTER III

INTERNAL ADMINISTRATION

3.1       Stages of school education

Duration of years for Elementary stage class I-VIII is 8 years.

3.2       First Admission

Application for the admission of a child to a recognized school for the first time must be made in the specimen form and signed by the parent or guardian of the child seeking admission.

Unless ordered by a Court of Law, admissions to the 1st class of Elementary recognized schools may be made only in the month of April the extended period of admission under section 15 – (1) a child can be admitted to a class within a maximum period of ninety days from the date of commencement of academic session. This period can be further extended by the State Government.

In pursuance   of Section 13 (1) & (2) of the Right of Children to Free and Compulsory Education Act, 2009 ( herein after referred to as the Act) it is directed that no person or a school which is a school specified in sub-clause (i) : (ii), (iii) or (iv) of clause (n) of section 2 of the Act, shall  subject the child or his/her parents to any screening procedure as defined in Section 2 (o) of the Act. Further where the school admits children at pre-primary level, such admissions shall be made at the level in accordance with Section 2 (o) of the Act.

The objective of the provisions of section 13 (1) read with section 2 (0) is to ensure that all schools adopt an admission procedure which is non- discriminatory, rational,  transparent and that schools do not subject children and their parents to admission tests and interviews in order to decide whether they will admit  a  child  or  not.  Admission  tests  and  interviews  are  genrally  a  tool  for profiling and eliminating children, and therefore, screening to assess a child’s intelligence should be prohibited. The RTE Act is anchored in the belief that availability of equal education opportunities to children belonging to different social or economic background will reinforce the idea of equality and enshined in our Constitution and ensure that children are not discriminated on the basis of social or economic background or any such criteria. There is need for moving towards composite classrooms with children from diverse backgrounds rather than homogeneous and exclusivist schools. It is an academically established point that heterogeneity in the classroom leads to greater creativity.

Keeping these objectives in view,the following guidelines are issued:  For admission in class 1 or (pre-primary class as the case may be ) all schools shall follow a system of random selection out of the application received. Each school should formulate a policy under which admissions will take place.

This policy should include criteria for categorization of applicants in terms of the objectives of the school on a rational, reasonable and just basis.  There shall be no profiling of the children based on parental educational qualifications. The policy should be placed by the school in the public domain, given wide publicity and explicitly stated in the school prospectus. There shall be no testing or interviews for any child/parent falling within or outside the categories and selection would be on a random basis. Admission should be made strictly on this basis.

Any person aggrieved on account of non-compliance of these guidelines by the school may file a complaint with the Judicial Magistrate of the area concerned after obtaining prosecution sanction under section-36 from the competent authority notified by the Government in this regard.

3.3       Age restriction for admission

The minimum age for admission to Class I of the Elementary stage is 5+ (five plus) years.

3.4       Requirement of Certificates for Admission

Birth Certificate for new Admission

“In normal circumstances birth certificate is essential for first admission in school but where this certificate is difficult to obtain, this condition should not debar a child to seek admission in 1st  class at the time of first admission. Under these circumstances, therefore, as a special case, it has been decided that wherever birth certificate of a child is not available, documents as age proof for the purpose of

section 14: Wherever a birth certificate under the Regsitration of Births, Deaths

and Marriages Act, 2006 is not available, any one of the following documents shall be deemed to be proof of age of the child for the purposes of admission in schools:-

1)        Hospital or Auxiliary Nurse and Midwife(ANM) register record;

2)        Angarwadi or nursery record which the child has attended; and

3)         In the absence of clause (1) and (2) above, declaration of age of the child by the parent or guardian.

3.5       Admission of students from privately managed schools

Pupils from privately managed schools or getting instructions privately at home seeking admission to class I to VIII of a recognized school shall be examined thoroughly in all the class subjects by the head of the institution and be placed in the class for which they are found fit. The question and answer papers of the examination so conducted and the marks awarded shall be shown to the Deputy Director Elementary Education at his/her next visit to the school.

3.6       Transfer Certificate

A pupil leaving one recognized school may not be admitted to another without the production of a transfer certificate issued by the last recognized school attended. The parents/guardians of the ward may be guided to get the SLC countersigned by the Deputy Director, if he is going out of Himachal Pradesh.

3.7       Students Attendance/Registration

1)  The roll shall be called at the time when the school opens, and again at the beginning of the second meeting after recess. No blank column shall be left and no pupil’s attendance shall be marked after the roll has been called.

2)  Correct admission number should be entered in each class attendance register to avoid complications while issuing school leaving certificates.

3)  This must be got checked once in a year by the head of the institution and every month by the checker of the register.

4)  School Timings:

The duration of the school timings will be of six hours daily. There will be 9 periods (5 periods before and 4 periods after the recess) daily i.e. 54 periods a week teaching work in all the schools.

3.8   Special training as per the provisions contained in the section – 4 of the Right of

Children to Free and Compulsory Education Act, 2009

The following procedure is specified for imparting special training to the child who is directly admitted into a class appropriate to his/her age or to a chid who is not having competencies corresponding to the class in which he/she is enrolled.

(1) Every year the Centre Head Teacher in case of children within the age group of 6-11 years and the concerned school head in case of children in the age group of 12-14 years, will get conducted, a survey to identify the children in the respective age group who have never been enrolled in any school or who are dropouts from any of the elementary classes.

(2) The particulars of such children shall be entered in the Village Education

Register maintained by the concerned S.M.C.

(3) The  children thus  identified  will  be enrolled  in  the  nearest  neighborhood school and thereafter they will be put to a test to assess the competencies, they have acquired and the class to which their competencies correspond.

(4) On the basis of their achievement levels such children will be imparted special training  based  on  a  residential  or  non-residential  bridge  course  so  as  to achieve the learning levels in such children corresponding to their age appropriate class. Such speicall training may last from minimum three months

to two years depending upon the learning gap and the pace of learning of such children.

(5) The bridge course material developed in accordance with the guidelines of the academic  authority  for  the  elementary  classes  will  be  used  for  imparting special training which in turn will be classified into the following levels:

1)  Level I material from classes 1 and 2 (age 6-7 years);

2)  Level II material for classes 3 and 4 (age 8-9 years);

3)  Level III material for class 5th (age 10-11 years);

4)  Level IV for class 6th (age 11-12 years);

5)  Level V for class 7th (age 12-13 years);

6)  Level VI for class 8th (age 13 years and above up to the age of 18 years).

(6) Special training will be imparted by the NRBC instructors especially recruited for the purpose in special Non Residential Bridge course centers or the regular teachers  in  the  schools  as  the  case  may  be.  Appropriate  TLM,  various activities including the field visits, discussions, linkage with local knowledge and other child friendly methods will also be used for promoting proper understanding amongst the children.

(7) For regular assessment of the learning levels and the improvement therein, the baseline, mid-term and end term assessment will be conducted by the concerned NRBC instructor or the teacher in the supervision of Heaad of the Institution/Centre Head Teacher /Head Teacher and complete record related to the progress of the child shall be maintained in the concerned school in a separate register in the following format:-

Name parentag e and complete address of the child	Age and Learning level at the time of enrollmen t	Whether Special training is required , if yes, specify level	Tentativ e time / for special training to bridge the learning gap	Authority/teache r conducting the test for admission or evaluating the level	Class in which child will be admitted after attaining age appropriate competenc e	Name of the NRBC centre or school impartin g special training along with date of start of bridge course
1	2	3	4	5	6	7

(8)  As and when the child acquires the age appropriate class level of competencies, the child will be imparted further elementary education in accordance with the procedure laid down in section 29 of the Act till the completion of elementary education.

3.9       Maintenance of records of children by the local authority for the purposes of clause (d) of section 9:

(1)      The local authority of the areas in which each school is situated or such other agency as      may be specified by the State Government for this purpose, shall maintain a record of all children, in its jurisdiction, through a household survey, from their birth till they attain the age of 14 years in the Village Education Register. The register shall be maintined in the form prescribed by the Director of Elementary Education, Himachal Pradesh

(2)       The record, referred to in sub-rule (1), shall be updated each year.

(3)       The record, referred to in sub-rule (1), shall be maintained transparently, in the public domain, and used for the purposes of clause (e) of section 9.

(4)       The record, referred to sub-rule (1) shall, in respect of every child, include,-

1)  Name, sex, date of birth, place of birth;

2)  Parents/guardians’ names, address, occupation;

3)  Pre-primary schools / Anganwadi centre that the child attended upto six years of age;

4)  Elementary school where the child is admitted;

5)  Present address of the child;

6)  Whether the child belongs to the weaker/disadvantaged section within the meaning of   clause (vii) and (e) of section 2; and

7)  Details of children requiring special or resedential facilities on account of their migration/disability.

(5)       The School Management Committee shall ensure that the names of all children enrolled in the schools under its jurisdiction are publicly displayed in each school and the list is regularly sent to the local authority.

3.10     Morning Assembly

All teachers should be present in the morning assembly. a.  Period      : 25 minutes

b.          Exhibition of various articles

1.          Entry of students in the morning Sabha: All students will gather in the ground in lines after their attendace.

2.         House Captain of the House on duty will hold the assembly.The activities in the assembly will be as under :-

1)        Vande matram (National Song)

2)        Prayer

3)        Oath

4)        News

5)        Topic – By rotation (All students will participate and the teacher

Incharge of House should check the topic one day before)

6)         Daily one teacher will speak on value education, moral education, environment education.

7)        National Anthem

Distribution of daily school timing will be as under:- Morning Assembly      - 25 minutes

1st period                     - 40 minutes

2nd to 5th period          -     35 minutes

Recess                      -     30 minutes

6th period                  -     35 minutes

7th to 9th period        -      30 minutes

The presence of teaching staff and students in the morning assembly will be mandatory.

3.11   Uniform/dress of \students.

Uniform/Dress is mandatory in all elementary schools, however the head of the institution in     consultation with SMC may decide appropriate uniform/dress. Cleanliness of dress and general get up/looks of children will be checked by the PET.

3.12      First Aid Kit is compulsory in the school and the following checkup in necessary in morning assembly by the PET/any other teacher.

1)         General health

2)         Cleanliness of teeth/protection of teeth

3)         Cutting of nails and hair.

3.13.    Bal Sabha on every Saturday.

Head of the Institution and teachers are responsible for inculcation of human values amongst the students by including, identifying and organizing certain suitable programmes/activities after being given proper orientation. Therefore, last two periods on every Saturday should be allotted for the Bal Sabha in the

Time Table. All the students should be divided into 3 to 4 Houses according to the strength of the school and teachers also be divided into these houses. Senior most teachers will be designated as Incharge of the house.

In the Bal Sabha different activities will be organized like paragraph writing, story telling, recitation, group songs, solo songs, play group dances etc. for developing self confidence, sense of achievement, self respect, team spirit and appreciation by suggesting topics and songs from history, freedom struggle in the background of nationalism and patriotic spirit.

Inter-house competitions will be organized and all students will participate in these competitions in different activities in order to develop quality of leadership and self confidence.

3.14     Free Education

Education is free for both boys and girls for class I – VIII in all Government Elementary Schools in the whole state urban and rural areas i.e. no tuition fee is to be charged in Government Elementary Schools (I-VIII). However, pupil funds will be charged at the rates approved by the governments.

3.15     Medium of instruction/Teaching of Hindi

For classes I – VIII the medium of instruction will be Hindi..But teaching of Hindi and English as a subject is compulsory in classes I – VIII.However it can be decided by the head of the institutions in consultation with the SMC of the school.

3.16     Syllabus and Text Books

Syllabus should be displayed classwise in every classroom. Syllabus and text books, as prescribed by the Government/Board of School Education, are to be followed in Government schools for class I – VIII.

3.17  Free Text Books

Free  text  books  are  to  be  provided  to  all  students  upto  8th   standard  by  the

Department / SSA.

3.18     Continuous Comprehensive Evaluation ( CCE )

As per provisions of  the Right of Children to Free and Compulsory Education Act- 2009, the following processes are to be followed to implement the system of CCE for 1st to 8th class :-

1.      The teacher who is teaching in the class will co-relate the classroom process with evaluation so that he /she  not only evaluates the child after teaching

but also can take a decision on the appropriateness or otherwise of the classroom techniques of teaching.

2.      The    system    will    be    based    on    periodical    evaluation    based    on examinations/tests and the overall performance of the students. The teacher will  not  only  takes  into  account  the  scholastic  achievements  i.e.  the academic learning achievements of the students in individual subjects but also his co-scholastic abilities like social and emotional expression, regularity, discipline, participation in co-curricular activities etc.

3.      For declaration of final result of the students, the teacher shall take into account the year round progress as per CCE-Registers ( teacher check-list register)  of  the  child  and  shall  ensure  the  participation  of  parents  / community members by way of continuous sharing of results with them so as to ensure their bigger participation in the progress of their wards.

4.      Method of Evaluation:

1)      The evaluation shall be continuously done on the basis of CCE & term examination and the promotion of the students be done on the basis of the performance of students throughout the year and then the final grading of the child will be done in accordance with the instructions issued by the Directorate of Elementary Education from time to time.

2)      The teacher will have to maintain a detailed record of the progress of the student in class and in the first term, second term and annual exams as per CCE-Registers (teacher check-list register) circulated by the Directorate of Elementary Education or State Project Office, Sarva Shiksha Abhiyan. Out of the total 100% marks, 40% weightage will be given to CCE carried out within the class-room in the academic year and 60% to term exam. This 60% component of term exam will have three sub-components., corresponding to each term exam,. 15% marks will be given for each of first and second term examinations and 30% marks will be given to the annual examination. The final grading of the child will be done by taking a total tally of all these marks in accordance with the instructions issued by the Directorate of Elementary Education from time to time.

Sr. No.	Total % marks in CCE and Examinations	Grade in which student is to be placed as per marks	Remarks
1.	90-100	Grade A+	Outstanding
2.	80-89	Grade A	Excellent
3.	70-79	Grade B +	Very Good
4.	55-69	Grade B	Fair: The teacher may take the help of other children for improving the learning of that child.
5.	45-54	Grade C+	Average; The teacher may take the help of other children for improving the learning of that child.
6.	35-44	Grade D	Below average; the teacher may take the help of other children for improving the learning of that child and also do some remedial teaching.
7.	20-34	Grade E +	Teacher needs to take urgent measures to improve the learning ability of the child including the activity based learning, remedial teaching and bigger use of TLM.
8.	1-19	Grade E	Both the teacher and parent need to take immediate measures which are required in their opinion for improving the learning level of such child.

3) Inspecting teams which visit the schools from time to time will also see the CCE register and check whether the record is being maintained in accordance with the instructions issued by the Department.

4) On  the  basis  of  total  marks  received  by  the  student  in  exams  and Comprehensive                      Continuous Evaluation, each child will be Awarded grades as given in the table in relation to grades A and B given above, the teacher /School/community may give some additional motivation to the child for further improvement. In other grades different measures by teachers and parents are taken, keeping in view the specific requirement of the child.

5) In case of any flaw or learning gap is found in the learning levels of the children,  the  teacher  will  take  remedial  measures  as  per  the  child’s specific needs. The card of quarterly progress of each child will have to be displayed on the school board and the register containing the attendance/evaluation record will be preserved in the school for at least three years. A copy of the annual result based on CCE and periodical exams will be sent to the office of Block Primary Education Officer for his/her approval. For deciding merit/entitlement for scholarships etc., the merit  list  will  be  maintained  in  the  office  of  Deputy  Director  of Elementary Education.

6)  In case two students who have been placed in the same grade are pitted against each other in relation to the entitlement for merit based scholarships or other similar reward, their grades will be reconverted into marks only for the purpose of deciding the final entitlement.

7) Schools which are affiliated and registered from Himachal Pradesh Board of  School  Education,  Dharamsala,  Kangra,  (H.P)  shall  maintain  and record progress and evaluate students as per CCE guidelines provided from time to time.

Note:

Style of Examination and the question papers in first and second terminal

examinations will be strictly on the pattern of final examinations system of HP

board for class VIII.

Inernal Assessment must be taken on the basis of house examination and record thereof be maintained.

3.19       School Leaving Certificate

Pupils, who leave the Elementary School, are entitled for School Leaving Certificate. No fee will be charged for this certificate, in case it is issued within the same month. However in case of request of issuance of Certificate/SLC/DSLC  fee  must  be  charged.  Fee  must  be  deposited  in  the

treasury under receipt head of deptt. In awarding this certificate special importance should be attached to the entry regarding conduct and character of the student and his/her interest in co-curricular activities.

3.20     Strength of Students in a class

The number of pupils in a class or section shall be  such that accommodation is available in the classroom but ordinarily it shall not exceed 45. A new section should be formed only, if and when in the opinion of the head, the total number in that class justifies it on grounds of efficiency, economy and feasibility.

3.21     Monitor

One student in each class should be elected by the class/nominated by the class teacher to act as a monitor (representative) and definite duties should be assigned to him/her in connection with the discipline and proper working of that class. He/She should be given due regarding.

3.22     Physical Education Activities

Physical  education  and  sports  are  an  integral  part  of  education.  In  order  to inculcate all round development of personality of the students, the following activities pertaining to physical education should be introduced and taught to students:

1) Indigenous activities: - Conduct of morning assembly, drill, marching, mass PT, exercise with apparatus.

2)  Recreational  activities:  -  Action  song,  Marching  song,  Folk  dances, instrumental music, patriotic songs, minor games.

3) Health and hygiene: - Personal health habits and moral education.

4) Yoga: - Yoga asans/Pranayam.

3.23     Leave application

Leave of absence may be granted by the Head of the Institution and also by the class teacher (subject to maximum of three days by the class teacher) on written application signed or attested by the parents or guardian.For continuous 10 days absence medical certificate is to be produced.

3.24     Vacation Schedule

The  government  has  approved  the  vacation  schedule  for  the  Educational

Institutions in Himachal Pradesh (except Lahaul Spiti, Kullu) as under:-

Vacation Schedule

(a) Summer Closing Schools
I.	Except Kullu and Lahaul Spiti districts
	Monsoon Break: 20th July to 10th Aug	22 days
	Festival Break Starting from four days before Diwali up  to six days	06 days
	Winter Break: 1st January to 24th January	24 days
	Total	52 days
II.	For Kullu district
	Monsoon Break: 20th July to 10th Aug	22 days
	Festival Break Starting one day before Dussehra up to six days	06 days
	Winter Break: 1st January to 24th January	24 days
	Total	52 days
III.	For Lahaul Spiti district
	Summer Break 17th july to 27th Aug	42 days
	Dussehra Break: Starting one day before Dussehra upto 10 days	10 days
	Total	52 days

(b)	Winter Closing Schools
i)	Monsoon Break : 27th July to 10th Aug.	15 days
ii)	Festival Break: Four days before Diwali upto six days	06 days
iii)	Winter Break: 1st January to 31st January	31days
	Total	52 days
(c)	Vacation Schedule for Kinnaur, Pangi and Bharmour (Tribal Areas)	As in winter closing schools

The following has also been decided:-

4)  For all Government schools in the state uniform academic session will be implemented from 1st April, to 31st March. From 1st April, 2011 the academic session for all classes will be from April to March.

5)           Vacation schedule will be applicable for the academic session instead of calendar year.

3.25     Duties of the Head of the Institution

It is the duty of the Head of the institution  to exercise general control over  the school  and  connected  wings  like  hostel,  stores,  in  his  charge,  to  maintain discipline amongst staff and pupils; to organize, guide, stimulate and supervise the institution; to prescribe approved text books; to take   regular part in the teaching work especially in classes and subjects in which his personal guidance is desirable  as  prescribed  from  time  to  time;  to  arrange  for    games,  physical education and other extra mural activities of the pupils; to see that all registers are regularly and accurately maintained; to keep precise accounts of all money entrusted to him /her and to see that they are properly disposed off in accordance with the rules laid down in that regard; and generally to promote the physical, intellectual and moral welfare of the pupils under his/her charge.

It will be the duty of the Head of the Iinstitution to ensure that:

1)          The Annual Confidential Reports (ACRs) of all the ministerial staff are initiated by him/her by 15th of April every year (even in those cases where the ACR forms have not been received from the concerned official after having recorded his resume of work/self appraisal).  The ACRs in such cases be initiated suo motu and submitted to the Reviewing Officer by

22nd April.  In the case of teaching staff the reports be initiated by 15th of September of every year and submitted to the Reviewing Officer by 22nd September  positively  irrespective  of  the  fact  whether  self appraisal/resume of work has been recorded by the teacher concerned or not.   Such ACRs may also be initiated suo motu by due date and be submitted to the Reviewing Officer for further action.

2)          The monthly vacancy position and quarterly establishment returns are submitted to the Directorate and Dy.Director Elementary Education, by

7th of the following month.

3)          the  list  of  staff  due  to  retire  during  the  year  to  follow  ending  31st December, is prepared and submitted to the Directorate in the month of January every year.

4)          The  expenditure  statement  for  the  previous  year  and  the  budget requirement for the following financial year are submitted to the Deputy Director Elementary Education in the month of April.

5)          The institutional and numerical data as on 30th September is submitted to Deputy Director Elementary Education concerned by the last week of October every year.

6)          The scholarship forms of students, complete in all respects, are submitted to the Directorate and to the Deputy Director Elementary Education, wherever applicable ,by October end every year.

7)          The    matters    relating    to    Court/Tribunal/Vidhan    Sabha/RTI    and disciplinary matters are attended on priority basis and in a time bound manner.

8)         Due permission is sought for starting any new subject/stream of study.

9)          The employee under transfer/promotion is relieved within the stipulated time and is not allowed to continue beyond such time limit, under any

circumstances, unless extension is granted by the competent authority for a specific period and the LPC is issued. The salary of such employee for the following month is drawn only from his new place of posting. It has also to be ensured that no staff surplus/maladjusted to the sanctioned strength is retained in the institution except in cases where specific directions from the Government/Director of Elementary Education have been received.

10)        All  the  teachers  maintain  teacher  diaries  mentioning  therein  yearly teaching details divided in four quarters subject-wise, class-wise and get these signed from the head of the institution in the first two weeks of the academic session. Teaching task accomplished in the previous month will be got signed by the concerned teacher from the head of the institution in the first week of the next month.

11)        A calendar of school, mentioning all the activities viz. beginning of the academic session, vacations, collection of dues, dates and timings of various co- curricular activities including sports, celebration of important days is prepared and maintained.

12)        The school holds its Annual Function once in a year between Septembers to December every year.

13)        Every  Head  of  Institution  will  ensure  that  all  the  teachers  are  given administrative as well as, other co-curricular assignments by giving at least  one  administrative  and  one  co-curricular  assignment  to  every teacher.

3.26     Half yearly Review Meetings for the Head of the Institution

It will be the duty of every Head of the Institution of Elementary School to attend every meeting of the Heads of the Institutions which will be held half-yearly and will be convened by the DDEE of the distt. Concerned

First half yearly meeting        This meeting will be convened in the 3rd  week of

April every year. The points for interaction in this meeting will be:

1)        Submission of expenditure statement of the previous year ending 31st

March.

2)        Projected budget of the next year.

3)        ACR’s of ministerial and other cadres except for teachers.

4)         Establishment return and vacancy position including vacancies to be caused due to retirement in the next year.

5)        Action Taken Report in inspections carried out in the previous year.

6)        Inquiry/disciplinary/legal cases, if any.

7)         Submission of UCs of the sanctions under any scheme during the previous financial year.

8)        Status of audit reports/paras.

9)        Any other item referred to by the Directorate/Distt/ Offices.

Second half yearly meeting

This meeting will be convened in the last week of October every year. The points for interaction in this meeting will be:

1)        Submission of institutional data

2)        ACR’s of teachers

3)        Expenditure statements for the months from April to September.

4)        Submission of scholarship forms

5)        Establishment return and vacancy position.

6)        Any other item from Directorate/Distt. Offices.

3.27.    Duties/Responsibilities of Deputy Director of Elementary Education.

1)         He will act as the Administrative and Disciplinary Authority of teaching & non-teaching staff of Elementary Education Department posted in the District.

2)         He will also be the In-charge of all developmental schemes under Plan & Non-Plan being implemented by the Department of Elementary Education in his District.

3)        He will be Controlling Officer of the Senior Block Elementary Education

Officer.

3.28     Duties/Responsibilities of Senior Block Elementary Education Officer.

1)        He will be the overall in-charge at Block level.

2)        He will be the Controlling Officer of Headmasters, BEEO’s.

3)         He will assist the DDEE of the concerned district for implementing and monitoring of all Plan & Non-Plan schemes of the department in his Block.

4)         He will be DDO in r/o all teaching as well as non teaching establishments of the Block.

5)        He  will  also  inspect  all  schools  under  his  control  directly  or  through

BEEOs.

3.29     Duties/Responsibilities Block Elementary Education Officer.

1)        To  assist  the  SBEEO  in  Administrative  &  Supervisory  activities  of

Attached Primary Sections of Elementary Schools at block Level.

2)         He will assist SBEEO in implementation & monitoring of all Plan & Non- Plan Schemes of the department in the Block.

3)         He will be inspecting authority of Attached Primary Sections in the Block subject to overall control of SBEEO.

3.30     Functions of Head Teacher.

1)         Since  HT  is  a  teaching  post  and  included  in  the  teaching  norms  as prescribed by the Govt. he/she will discharge all the duties assigned to the post of the JBT/Elementary teacher.

2)         In addition to his teaching assignments, he will act as headmaster when posted in the attached elementary sections in his own pay scale and coordinate with the CHT of his centre in r/o all administrative & supervisory activities in r/o his school.

3)         He will assist in the implementation of all Plan & Non-Plan schemes and programmes of the department in his school and will ensure smooth functioning of the school.

4)        But, when posted in the Completed Elementary School, he will assist the

Headmaster of the Elementary School in smooth functioning of the school.

Note:- The  Govt.  may  assign  any  other  function/duties  to  any  officer  in  the interest of the department at any time.

3.31     Duties/Responsibilities of Head Masters of Elementary Schools.

1)        He will be the overall in-charge of the Elementary Schools.

2)         He will make the teaching assignments to all teachers appointed/available in the schools, and will ensure smooth functioning of the school.

3)         He  will  coordinate  with  the  SBEEO  in  r/o  all  administrative  and supervisiory activites.

4)        He will also inspect the Elementary Section attached with his Elementary

Schools.

5)         He will also ensure implementation of the Plan & Non-Plan programme & schemes relating to Elementary Education in his school as well as in the Elementary section attached to his school.

6)         He will be required to take classes as per the instructions issued from time to time.

7)         He  will  conduct  inspections  and  ensure  the  implementation  of  MDM scheme as well as all other schemes of the department in the attached Upper Primary Sections of Elementary School.

3.32    Duties/Responsibilities of Centre Head Teachers

The institution of the Centre Head Teacher in the Elementary Education Department inherently constitutes the “Basic Elementary Administrative Unit” covering academic, administrative and other activities related with the education of children  in  the  Primary  sections of    Elementary  schools  in  the  cluster  of institutions falling under his/her complex. He/She will, therefore, serve as a vital communication link between the Block Elementary Education Officer and the Head Teacher of his/her centre for the purpose of co-ordination collection, verification and consolidation of all kinds of information data/reports and returns in respect of all schools in his/her centre for onward submission to the concerned

Block Elementary Education Officer under proper authentication ensuring the exactness and correctness of the information furnished. He/She:

1)         To coordinate with the Headmaster of the Elementary School as well as the SBEEO/BEEO of the Block, in r/o all administrative and supervisory matters concerning the Primary Sections attached with the Elementary School of his centre.

2)         He will conduct inspections ensure the implementation of Mid Day Meal scheme as well as all other schemes of the department in the attached Primary Sections of his centre.Will help/assist the concerned Block Elementary Education Officer  in  the  disbursement  of  salaries/arrears/wages  and  all  other financial transactions to be made between the BEEO and the Primary sections of Elementary schools within the centre in the mode and manner as may be prescribed by the BEEO from time to time. The financial transactions/ disbursements in respect of the schools attached with the centre school shall be conducted by him/her through the Head Teacher of the concerned school.

3)         will perform all the duties of the Head Teacher in respect of his/her own school in addition to his/her own duties and responsibilities.

4)         will sanction all casual leave admissible in respect of the Head Teachers in the centre, and casual leave applications for a period of more than four (4) days upto ten (10) days at a time of the teachers working in the schools attached  with  the  centre  school  on  the  recommendation  of  the  Head Teacher concerned and shall make leave arrangement, during such leave, wherever and whenever necessary to ensure that no school in the centre remains without a teacher on any day under any circumstances.

5)         will maintain a ‘casual leave’ and leave of any other kind register in respect of his/her school and all the schools within the centre and record therein all entries regarding the casual leave and all kinds of leave of the staff in the centre school and all members of staff working in other schools attached with the centre school within Ten (10) minutes of the opening of the school/ receipt of such leave applications.

6)         will forward all the applications for leave of any other kind of Head Teachers and the Teachers of the school attached with the centre school and applications of leave for any other kind, of the members of his/her own school, including his/her own casual leave/leave of any other kind/applications to the concerned Block Elementary Education Officer after due recommendations and proper entries in the despatch register.

7)         will make frequent surprise visits in the schools under his/her jurisdiction to check teachers' attendance and enlistment/enrolment/drop-out registers and will submit a report of his/her observation of his surprise visit to the concerned Head Teacher within three days and shall ensure follow-up action on each observation during the subsequent surprise visit.

8)         Will ensure that in all schools under his/her jurisdiction, the courses of studies are followed and the text-books used are those prescribed and authorized  by the Department.

9)         will call monthly meetings of Head Teachers of his/her centre on the 3rd day of every month or the following day, if the 3rd  day happens to be a closed day, to discuss in detail the educational, administrative and other problems and all matters of general interest relating to the field of school activity and shall take such action/suggest measures and submit report to the BEEO concerned for resolving/sorting out the problems/ matters. He/she will issue agenda of the ensuing meeting every month, at least ten days before the scheduled meeting and will keep a proper record of the proceedings of the meeting, a copy of which should invariably be sent to the   Block   Elementary   Education   Officer   and   the   Head   Teachers concerned. The follow-up action/ compliance will be reviewed by him/her at each subsequent meeting.

10)       Will be responsible for the enlistment and enrolment of all the children in the age group of 6-11 years of the area falling in all the Elementary schools attached with his/her center school by establishing liaison and following the procedure prescribed in the Himachal Pradesh Compulsory Elementary Education Act. He/she will extend full co-ordination and co- operation to the Head Teachers of the schools in his/her centre in bringing the ‘drop-outs’ back to the school and contacting the parents of such children  and  “village  functionaries”  to  persuade  the  parents  in  such matters.

11)       Will be responsible for the upliftment of the physical, intellectual and moral   standards/welfare   of   all   the   children   and   their   all   round development/  improvement  in  the  schools  under  his/her  jurisdiction. He/she will take/suggest such measures as may be necessary to maintain healthy environment which may be conducive to all round improvement in

and around the educational institutions. In order to achieve the objective of

maintaining a healthy environment, he/she will make all out efforts to enlist support and active participation of the community and other voluntary organizations/government departments to solicit their assistance through their requisite inputs.

12)       Will organize academic, sports, science and cultural competitions at the centre level at least twice in a year and encourage the participation of maximum  number  of  students  in  such  competitions.  This  will  be  in addition to the usual annual sports meets/tournaments.

13)       will conduct detailed inspection of each Elementary school within the centre school twice in an academic year and record his/her observations in the inspection report on the prescribed printed inspection report format supplied by the Department and submit the same to the Block Elementary Education Officer concerned. He/she will review meticulously his/her observations recorded and the follow-up action, if any, on the previous inspection report during the next inspection.

14)       will periodically attend the meetings of SMC etc. set up in the schools attached with his/her centre to supplement the initiatives and efforts of the concerned Head Teacher to ensure active participation of the community in the school improvement programmes such as construction of school

buildings,  provision  of  physical  and  educational  facilities,  enlistment, enrolment and also bringing the drop-out back to the school.

15)       will personally check all the accounts registers/cash books, admission and withdrawal registers stock registers etc. maintained in the schools within his/her centre, at least, once in a year, preferably in the month of April each year and aid and advise the Head Teachers in the process of proper and accurate maintenance of record. He/she will communicate the procedural lapses or minor discrepancies observed, in writing to the concerned  Head  Teacher  and  ensure  their  removal/  reconciliation  at his/her own level, under his/her proper signatures and authentication. However, in the case of some serious lapses or discrepancies observed by him/ her, a written report may be made by the CHT to the concerned Block Elementary Education Officer.

16)       will act as a ‘Resource Person’ for providing added academic inputs in all the Elementary schools attached with his/her centre school by frequently visiting schools in his/her jurisdiction, observing classroom instructions being imparted by the Head Teacher and other teachers by delivering demonstrative classroom instructions to the children in the presence of the teachers so as to bring about qualitative improvements in the teaching methods and skills of the teachers in the schools.

17)       will  co-ordinate  the  implementation  of  all  schemes/  projects  either currently in operation or to be launched by the Department/Government, from time to time, in respect of each school within his/her jurisdiction so as to provide on the spot assistance and guidance to the Head Teacher and the teachers engaged in their execution in order to ensure achievements of physical  and  financial  targets  within  the  stipulated  time  frame  as envisaged in the relevant scheme/project/programme in tune with the solemn commitment of Government and aspirations of the public at large.

Note:-  The  Director,  Elementary  Education, Himachal  Pradesh  has  the  inherent  and absolute right to add, delete, substitute or supplement any duty, as assigned above, to the Centre Head Teacher.

(Circulated by Director, Elementary Education, H.P. vide memo no. EDN-H (Pry)-II-3-

1/2000)

3.33     Teacher’s Diary

Proper maintenance of a teacher’s diary is very essential as it indicates how the teacher has planned his/her work. Any simple notebook can serve the purpose of a teacher’s diary. It should invariably contain the following;

1)     Detailed syllabi for the subjects a teacher is teaching.

2)     The timetable allotted to the teacher.

3)     Records of student’s progress.

4)      Notes on monthly instruction programme in the subject according to the timetable.

5)     Assignment of home task.

6)     Other useful information the teacher wishes to record.

3.34     Prize Distribution Function

A prize distribution function should be held every year in all the Elementary schools. The dates should be suitably fixed between September to December and the VIP to be invited on this occasion to preside over the same shall be decided in consultation with the Director of Elementary Education/Deputy Director Elementary Education / BEEO of concerned district.

3.35    Participation  of  students  in  celebration  of  days/events  of  State/National importance

All the institutions are required to participate in celebration of days and events of the state and national importance, in March past and other co-curricular activities at block, district and state level or at any level as instructed by the department.

3.36     Corporal Punishment

Corporal punishment in any form, for any reason, is totally banned. However, the Head of Institution may impose special fine not exceeding Rs. 10/- in any one case, for breach of school discipline or misconduct which shall be understood to include un-punctuality, irregular attendance, use of bad language and slovenly habits, as well as, breach of school rules and such delinquencies so as to set a bad example. Written report of misconduct shall be sent to parents or guardian of the student.

3.37     Pecuniary Dealings with Pupils

Teachers are not permitted to borrow money from students or their parents nor to have any pecuniary dealings with them in a private capacity.

3.38     Extra Mural Duties

It is the duty of all members of the staff of a school to take keen personal interest in all that tends to contribute to the physical, intellectual and moral development of the students, in the school games, in other co-curricular activities, and in the general conduct of the pupils outside the class room.

3.39     Private Tuition

The teachers in government schools shall not undertake any private tuition. Strict vigilance shall be maintained and those who force the students to attend/enrol for private tuition shall be penalized. It is the general duty of Head of the Institution to ensure that special coaching classes for weak students are arranged before or after school hours. Nothing is to be charged from the students on account of such special coaching. All the teachers are expected to prepare the students in such a manner that the students attain confidence and are able to develop proficiency in different subjects.

3.40     Attendance of Teachers

The attendance of the teachers shall be recorded regularly and punctually in a register kept for the purpose. Teachers may not leave the school premises during school hours without the permission of the head of the institution. Whenever, the head leaves station on official duty or is on leave, he/she must make an entry in the order book and assign the officiating duty to the next senior teacher.

3.41     Time Table

Syllabus will be divided into four parts and will be prepared by the subject teacher and displayed in the class. A class time table showing the routine of study for each day of the week, shall be displayed in each class room and a general time table showing the work of all the teachers and classes and time table of each teacher will be displayed in the Head’s room and in the staff room.

3.42     Conduct Register

The conduct register shall be in the charge of the Head of the Institution. Remarks need only be entered in this register when a pupil is commended for special merit or reported for misbehaviour, besides achievements of a student in different subjects. If no entry is made against the name of a pupil it would be presumed that his  conduct  has  been  satisfactory.  The  periodical  progress  report  sent  to  the parents should include remarks on the conduct, physical standard and regularity in attendance of the pupil concerned.

3.43     Misbehaviour

Misbehavior should be understood to include unpunctuality, irregular attendance,

idleness, use of bad language and slovenly habits, as well as, breach of school rules and moral delinquencies.

3.44     Moral Instruction

Moral instruction may be imparted / promoted at the appropriate occasions in the school programme, e.g. morning assembly, celebrations of important days, etc.

3.45     Cleanliness

Cleanliness of self and clothing must be enforced among the pupils of all schools.

3.46     Smoking/intoxication

The use of tobacco or intoxicants by the staff and pupils, is strictly forbidden in schools.  It  is  the  duty  of  the  teachers  to  see  that  these  instructions  are implemented and they themselves set good examples for the students.

3.47     Record keeping

Every school must keep proper records in the form of registers, files and charts to determine  how  well  the  school  is  contributing  to  student  welfare  and  for preserving educational information. The following types of registers shall be maintained.

1.         Cash registers: ----------------------------------------------------------------------

----

1)        Cash book [T.R.4 Treasury Rules 77 (i)]

2)        Register of contingent charges (T.R.29 Tr. Rules 299)

3)        FR-4 register (expenditure register)

4)        Bill (control) register (Form T.R.28-A)

5)        Permanent advance register (Rule 90 of GFR&T.R.502)

6)        Register of advance and recoveries

7)        Register of festival advance

8)        Events register

9)        Treasury challan register

10)      Register of income tax recoveries

11)      Telephone rent bill register

12)      Telephone trunk call register

13)      Stamp account register

14)       Acquaintance roll register (sometimes records of acquaintance are mentioned in the office copy of the bill concerned).

2.         Other cash registers:

1)        Amalgamated fund register

2)        Building fund register

3)        Fine fund register

4)        Fees/funds accounts register

5)        Medical reimbursement registers

6)        T.A. bill register

3.         Establishment and class register, etc:

1)        Establishment check register

2)        Staff attendance register

3)        Staff casual leave and earned leave account register

4)        Order book

5)        Visitor book remarks register

6)        Staff meeting minutes register

7)        Faculty meeting minutes register

8)        Institution calendar register

9)        Diary register

10)      Dispatch register

11)      Peon book

12)      Form of application for admission of students in school

13)      Admission and withdrawal register

14)      Class attendance register

15)      Terminal and final assessment/examination register

16)      School leaving register/transfer certificate book

17)      Pupils scholarship register

18)      Prize distribution register

19)      School statistics register

20)      General stock register (consumable articles)

21)      General stock register (non-consumable)

22)      Science articles stock register (consumables)

23)      Science articles stock register (non-consumables)

24)      Sports articles stock register

25)      Library books register

26)      Misbehaviour, conduct register

27)      Incentive register

28)      MDM register

29)      SSA fund register

3.48     Permission to Teachers for acquiring Higher Education

In order to regulate the granting of permission for acquiring higher education, it

has been decided that henceforth necessary permission to the teachers, serving in the government Elementary schools, desirous of attaining higher qualification i.e.

+2/BA/MA/BEd/MEd/MPhil/PhD   etc.,   may   be   granted   by   the   appointing authority i.e. Deputy Director of Elementary Education of the respective district on the following conditions and criteria:

3.49     Conditions/criteria for granting permission

1)         The candidate should have rendered at least three years of continuous satisfactory service.

2)         Results of the class (es) taught for the last two years should be satisfactory and not below than 80%.

3.50     Parameters for granting permission

Permission will be accorded in accordance with the following criteria:

1)         Maximum of 20% of teachers on the establishment of Elementary schools in the block will be permitted to take the examination at a time in respect of non-professional courses such as BA/MA.

Permission to the teachers appearing privately through correspondence in higher   educational   courses   such   as   BEd/MEd/MPhil/PhD   shall   be restricted up to 1% of the total strength of teachers in the district.

2)        Only one teacher will be permitted up to the strength of 3.

3)        No substitute teacher will be provided in any case.

4)         The BEEO/Head of the institution concerned will be responsible to ensure the  smooth functionin of the school  in the absence of applicant.

5)         Permission will be on the basis of seniority in the respective  cadrein order of preference.

6)         The candidate will have to take leave other than casual leave for the examination days/period of personal contact programme and the period of leave sanctioned shall not in any case exceed one month.

3.51     Permission cannot be claimed as a matter of right

Permission to appear in the examination cannot be claimed as a matter of right. No study leave shall be granted.All cases of study leave are to be referred to the Directorate of Elementary Education.

3.52     Relaxation in Conditions

The condition of three years continuous service in the Education Department may be relaxed in the following cases:

1)      Where the applicant is matric JBT/matric vidya upasak/matric voluntary teacher/matric teacher of any other category and is desirous of appearing in

10+2, which has become a pre-requisite qualification for appointment as JBT teacher in Elementary schools as per NCTE guidelines as well as R and P Rules for JBT teachers.

2)      Where  the  applicant  has  already  submitted  the  admission  form  to  the university prior to joining the service in the department.

3)      Where  the  applicant  has  already  appeared  in  one  part  of  a  continuous examination before joining service in the department. (+2 examination will not be considered as BA Part I examination for the purpose of this rule)

3.53     Failure to avail permission in one year

The applicant who fails to avail the permission accorded in one year should not be considered in the subsequent year.

3.54 Permission granted cannot be claimed as a right for promotion

The permission so given will not be claimed as a matter of right for promotion after acquiring higher qualification.

3.55     Cases  not  covered  in  above  criteria  to  be  referred  to  Directorate  of

Elementary Education

The cases of dispute for any special claim and the cases not covered under above directions and otherwise considered genuine and justified may be referred to the Directorate. The decision of the Head of the Department (Director of Elementary Education) in this matter of this dispute shall be final.

3.56     Last date of receipt of application for permission

The candidates desirous of improving their qualification shall have to ensure that their applications must reach the office of the Deputy Director, Elementary Education  on  or  before  30th   of  April  every  year  through  the  Head/BEEO concerned and no applications should be considered for countersignature by the BEEO or the DDEE unless prior permission to acquire higher qualification is obtained from the competent authority.

3.57     Maintenance of register in respect of permission granted  to teachers

The Deputy Director, Elementary Education should ensure the maintenance of proper register in respect of permission granted by him to the teachers of the district.

3.58     Revised general policy regarding posting/transfer

1.   Background  :

The Himachal Pradesh Government has been issuing instructions and guidelines on postings and transfers of Government servants from time to time, latest being, Department of Personnel OM No. Per (AP-B)B(7)1/2008

dated 10th April, 2008, which are also applicable to the Education department . Moreover, the education department has also issued its own instructions

regarding unauthorized drawl of salary of teachers by the DDOs consequent

upon transfers and court stays etc. The Educations Department has also recently implemented a policy for re-engagement of teachers after retirement till the completion of academic sessions which has necessitated formulation of a separate transfer policy for the department.

2.   Aim of the policy :

The new policy aims to achieve the following objective:-

1    To ensure availability of teachers during the academic session.

2    To ensure availability of teachers in the educational institutions situated in rural, hard, difficult and tribal areas.

3    To facilitate appropriate deployment of teachers in the educational institutions.

3.   Normal Stay at a Place  :

Normal posting period of all categories of teachers will be three academic years ,however, this will be subject to continued good performance and administrative requirements. The normal stay in case of first appointments in tribal, difficult, hard and rural areas shall be five years.

No government employee can claim his transfer or posting as a matter of right. It will be the prerogative of the state government to post/transfer any employee anywhere in the Sate keeping in view the administrative convenience or exigencies of service.

4.   Posting of Teachers in Tribal / Difficult Areas  :

The first posting / appointment shall be preferably in the Tribal / Hard Areas of the state or district concerned.

While transfers are made, the Department shall ensure that the employees who have already served in tribal / difficult area are not again sent to these areas and there tribal/difficult areas and measures shall be taken to ensure that employees who have managed to remain posted in the Urban Areas / Cities

are posted to rural / remote areas and tribal / difficult areas in the transfer season.

The instructions contained in para 21.4 of the Hand book on Personnel matters (Vol-II) will also be kept in view while postings teachers to tribal / difficult areas, except for tenure to postings which has been specifically laid down in para 3 of the this policy.

List of Tribal Areas :

1.   District Lahaul & Spiti,

2.   Pangi and Bharmour sub division of Chamba district.

3.   District Kinnaur.

List of Difficult Areas :

1.   Dodra Kawar area of Rohru Sub Division.

2.   Pandrah Bis Pargana, Munish Darkali and gram Panchayat Kashpat gram panchayats of Rampur Tehsil of District Shimla.

3.   Pandrah Bis Pargana of Kullu District.

4.   Bara Bhangla area of Baijnath Sub Division of Kangra.

5.   Kathwar and Korga patwar circles of Kamrou Sub Tehsil, Bhaladh Bhalona and Sangma patwar circles of Renukaji Tehsil and Kota Pab Patwar circle of Shillai Tehsil, in Sirmour district.

6.   Khanyol-Bagra Patwar circle of Karsog Tehsil, Gada-Gussaini, Mathyani, Ghnayr, Thachi, Baggi, Sorngad and Khjolanal of Bali-Chowki Sub Tehsil, Jharwar, Kutgarh, Graman, Devgarh, Trailla, Ropa, Kathog, Silh- Badhwani, Hastpur, Gharnrehar and Bhatechar Patwar circle of Padhar Tehsil, Chini, Kalipar, Mangarh, Thach – Bagra, North Magru and South Patwar circles of Thunag Tehsil and Batwara Patwar circle of Sunder Nagar Tehsil in Mandi district.

5.         Clubbing of services in Urban / Rural area for the purpose of transfer :

Continuous service within the radius of 25 Kms in Urban areas and 15 Kms in Rural areas shall be clubbed for counting the stay of teachers for the purpose of transfer.

6.         General transfers :

Shall normally be ordered in the month of April. There will be ban on transfers after 30th of April. After 30th April transfers can be ordered in the following circumstances only, with the prior approval of the Hon’ble Chief Minister:-

1)         due to promotion, retirement, death, deputation, resignation, suspension, proceeding on long leave of a teacher;

2)        Due to creation, abolition or shifting of post on rationalisation.

3)        On the basis of complaint after verifying facts.

4)        Due to poor academic performance / misconduct.

5)        From institutions of lower enrolment to institutions of higher student enrolments.

7.         Relieving of charge by the transferred teachers and dealing with surplus arrangements  :

It will be ensured by  the controlling officer that in the event of a teacher being transferred, the transferred teacher shall join duty only when the person occupying the post  is relieved first, only thereafter, the joining of the incumbent shall be accepted. In the event of the transfer of controlling officer himself he/she shall be deemed relieved on the submission of joining report by the other incumbent. If the Controlling officer does not comply with this procedure, the salary of the surplus incumbent will be drawn from the salary of the controlling officer.

Whenever an incumbent teacher obtains a stay order on transfer from a Court and continues on his post not withstanding his transfer, the teacher ordered to replace him shall either be not allowed to join, or if he has already joined he shall be sent back to his original place ( from where he was transferred ) and shall continue to work against that post and draw his pay against that post only till the case is decided by the Court. Under no circumstances will the department allow two teachers to work and draw salary against one post.

In case a teacher on being transferred to another place refuses to join at the new place of posting even after being relieved and later on applies for l eave of various types to regularize the intervening period of absence, the period of absence will be treated as leave without pay (Without break in service) and not regularized by granting leave of the kind due.

8.         Competent Authority to order transfers of Teachers : of the respective

Cadres shall be under:

1)	Deputy Director Hr/ Ele. Education, Principal/ Lecturer (College Cadre)	-Pr. Secy. (Education)
2)	Headmaster / Lect. (School-cadre ) DPE’s.	-Director of Hr. Education
3)	TGTs	-Director of Elementary Education.

4)          C&V and JBTs                                              - Dy Director of Elementary Education ( respective Distt. )

5)         Under 1% Inter District Transfer quota        -Director of Elementary

Education.

The competent authorities shall exercise the powers within their respective jurisdiction.

9.         Concessions regarding posting of certain categories of employees :

1)          Concession to couples serving under H.P. Government :

In case of couples serving the State Govt. the department will make efforts to accommodate either spouse at the same / nearby place in rural areas only, subject to availability of suitable vacancy.

2)         Concessions to Widows having minor children :

In case of widows having minor children, the department will make efforts to accommodate them at a convenient place as far as possible, subject to availability of vacancy.

3)         Concessions to the Wives of serving Soldiers :

The wives of officers/officials of Serving Armed Forces/Central Para- Military Forces will as far as possible, be posted/ appointed at con –

-venient places subject to availability of vacancy.

4)         Concessions to handicapped teachers :

Teachers with 70 % or more disability will be given road side stations subject to availability of vacancy.

5)         Concession to Officer / Officials likely to retire :

In the case of teachers likely to retire within two years, efforts  will be made to post them near their native place subject to availability of

vacancy. This provision will not be applicable to Class-I, II and teaching staff working on administrative posts.

10.                   Inter District transfer of Teachers (JBT, C&V Distt. Cadre Posts) From one unit of seniority to another unit of seniority shall be Regulated strictly in accordance with the provisions of Govt. letter No. E.D.N.-C-B-(6)8/2003 , Dated 27.08.2010.

11.                   Power to relax: Any of the provision of these guidelines can be relaxed with the prior approval of the Hon’ble C.M. to be obtained on departmental file through Minister Incharge .

Circulated vide letter No. EDN-B-B(7)-3/2010, Dated 8/12/2010

3.59                 1% inters district transfer policy in r/o JBTs/C&V Category.

The Government vide letter no. EDN- CB(6) 8/2003 Dated 27.08.2009 has notified the conditions for eligibility for C&V  and JBT category teachers for 1% inter –district transfer .The eligible teachers can submit their applications for such transfer before 30th  November each year in   the office of Dy.Director  Elementary Education.